Appendix 6: Documents Needed for New Appointments and Promotions, Including Provost and Board of Trustee Review

Departments will upload documents Dean’s Academic Board (DAB) form to SharePoint for all new appointments, reappointments, and promotion requests, as follows.

1. Tenure-track/Tenure Line Faculty: Documents to be sent to The Office of Faculty Affairs at Geisel and the Provost (electronically, unless otherwise indicated):

  1. Appointments
    1. Faculty member’s CV
    2. Signed offer letter
    3. Three letters of recommendation from external reviewers
  2. Reappointments
    1. Faculty member’s CV
    2. A justification for continued appointment at rank
  3. Promotions (uploaded to Interfolio)
    1. Candidate’s full portfolio, including all letters, CV, teaching evaluations; excluding copies of publications.
      1. The package for the Provost will also include the letter of support from the Dean.
    2. For candidates being considered for tenure, a separate package will be prepared for the President and Board of Trustees that includes
      1. Letter of support from the Dean
      2. The candidate’s CV

2. Non-tenure and AMS Line Faculty: 

  1. New Appointments (SharePoint):
    1. Signed Offer Letter and DAB form (Non-tenure Line);
    2. Terms of Appointment Statement and DAB form (AMS Line)
  2. Reappointments:
    1. DAB to SharePoint
  3. Promotions:
    1. AMS Faculty Line:
      • for advancement to Associate Professor/Professor (Interfolio):  (see Appendix 5 and associated checklists)
      • for advancement from Instructor to Assistant Professor:  updated CV (indicating criteria for appointment have been met) and change in title DAB form uploaded to SharePoint
    2. Non-tenure Faculty Line:
      • for advancement to Associate Professor/Professor (Interfolio):  (see Appendix 5 and associated checklists)
      • for advancement from Lecturer to Senior Lecturer:  Submit CV and Chair's Letter of Support to Dean of Faculty Affairs

3. Voluntary (Adjunct and Clinical) Faculty Lines

  1. New Appointments:  Adjunct/Clinical Faculty Request Form (Clinical Faculty Line for those engaged in providing instruction related to clinical care (UME/GME) and Adjunct Faculty Line for those engaged in teaching/research outside of clinical care)
  2. Reappointments:  Adjunct/Clinical Faculty Request Form (Clinical Faculty Line for those engaged in providing instruction related to clinical care (UME/GME) and Adjunct Faculty Line for those engaged in teaching/research outside of clinical care)
  3. Promotions: 
    • Adjunct Faculty Line:  Change in title DAB through SharePoint with appended notification of promotion in non-Geisel department at Dartmouth or at home institution
    • Clinical Faculty: Submit CV and Chair's Letter of Support to Dean of Faculty Affairs (The Office of Faculty Affairs)