This document was originally created, reviewed and recommended for approval to the Dean by the Dean’s Academic Board on February 23, 2017 and by the Faculty Council on March 30, 2017. The document was last revised and approved by the Deans Academic Board and Faculty Council on January 11, 2019. Minor revisions and specific clarifications may, however, be made by the Dean or their designate (e.g., Dean of Faculty Affairs). Minor edits made prior to May 2019 are noted below; all subsequent edits have been made online and are recorded in each section as indicated.
Date Author of Change Change/Clarification Made
1/11/17 LP Henderson Documented that department promotions committees can include members from other departments if not enough senior faculty in their home one.
4/14/17 LP Henderson APT checklist: letters need to be dated and within 1 year of review
4/21/17 LP Henderson Mislabeled Appendix 4 to 5 corrected.
5/24/17 LP Henderson Instructions for letters of rec/promotion for research scientists added to Appendix 10
6/8/17 LP Henderson Minor spelling corrections and clarification that the Dean, as well as Provost----BoT recommend emeritus status.
6/15/17 LP Henderson Updated title for Director of Administration in Appendix 5.
6/29/17 LP Henderson Updated instructions in Appendix 5.
7/8/17 LP Henderson Minor correction (Line for Track).
7/25/17 LP Henderson Following discussions with OGC, additional information on salaries for post-FRO/active emeritus/a faculty added (Appendix 8).
8/15/17 LP Henderson Educator-Scholar Track added as an option for AMS Line.
LP Henderson Appendix 3: For Senior Faculty/Non-tenure track Faculty Line, text amended to add (or other institutional support) in addition to subvention to point 2 (page 82).
8/23/17 LP Henderson Added expectation for physical presence on site for full-time faculty members (or approval by Dean/Chair for exemption).
9/5/17 LP Henderson Text from body of document on section about subvention for Non-tenure Line faculty has been repeated from section IIB.2 in Appendix 4 for additional clarity.
9/19/17 LP Henderson Separated out information on appointments for each faculty title under Restricted-/Non-voting Members of the Professoriate.
9/21/19 LP Henderson Further clarification of expectations for Educator- Scholar (AMS Line).
11/29/17 LP Henderson Revised appendix 2 substituted. Subject to comment and further revision.
12/4/17 LP Henderson Clarification of number of letters needed for APT portfolios.
12/11/17 LP Henderson Clarification of materials needed to be submitted to Deans Office/Provost (Appendices 5 and 6).
01/03/18 LP Henderson Revised information on departmental promotions committee composition.
01/12/18 LP Henderson Updated information on IDE approval of candidate short list (Appendix 5). Revision of Appendix 10 to clarify protocols for hire/appointment of NFAs (Appendix 10).
01/23/18 LP Henderson Corrected a misplaced reference for Appendix 9 that should be Appendix 8.
01/29/18 LP Henderson Links for implicit bias training updated.
01/31/18 LP Henderson Amended text to indicate more clearly that in a limited number of cases, individuals in the non- tenure line may have substantive teaching responsibilities.
02/09/18 LP Henderson Information added to Appendix 5 on timing of notification on promotions and on protocols for promotion salary increases.
02/28/18 LP Henderson Addition of guidance by ICMJE for authorship.
03/16/18 LP Henderson Updated information for search committees on allowable contacts for applicants.
Updated information on composition of departmental promotions and APT committee.
03/17/18 LP Henderson Updated pagination; clarified (Appendix 4) sources for salary for active emeritus/post-FRO are restricted to non-internal without approval by Dean.
03/20/18 LP Henderson Relevant language from main body of document substituted for comparable, but somewhat different language in Appendix 8 for consistency.
03/26/18 LP Henderson Update of Appendix 5: annual review.
03/27/18 LP Henderson Revision of criteria for reviewers for promotion of Research Scientist (Appendix 10).
04/23/18 LP Henderson Clarification of teaching commitments for 50% subvention (Appendix 4)
Clarification of expected timeframe for promotion (process normally occurs after 5 years, before 6)
05/02/18 LP Henderson Clarification of relationship of faculty title to Leave of absence status
Update of information required for tenure-track searches
05/07/18 LP Henderson Restored accidentally deleted information on resources for advertising for diverse faculty
05/28/18 LP Henderson Information added on Biomedical Libraries as resource for authors.
07/17/18 LP Henderson Updated language on benefits provided to emeritus/a faculty (re Dartmouth College policy), note that emeritus status should be requested at time of retirement
Updated information from IDE (Appendix 2, Subappendix C)
08/06/2018 LP Henderson Clarification that TOA should be attached to DAB in SharePoint (Appendix 2)
Minor corrections to letter template for external Review requests (Appendix 2)
10/14/18 LP Henderson Addition of reappointments for retired clinicians (approved by DAB 10/2018)
Clarification of LOA/Remote Work requirements
10/30/18 LP Henderson Clarification of appointment processes (Appendix 2) Chief Residents/Fellows and Research Scientists/Research Associates-Clinical (non-DC employees)
12/07/18 LP Henderson Updates on Appendix 10. These guidelines are under revision; current edits reflect minor changes in letters of request
01/11/19 Faculty Council Revisions recommended by FC and DAB, accepted by the Dean
Dean'sAcademic Board (DAB)
02/08/19 LP Henderson Information on pre-employment background checks added to Appendix 2
02/10/19 LP Henderson Further clarification of expectations for review and approval of participation in outside professional activities
2/14/19 LP Henderson Clarification of composition of departmental promotions committees
Clarification of titling for per diem physicians
2/22/19 LP Henderson Updating language substituting Dartmouth or Dartmouth College for “the College”
2/25/19 LP Henderson Clarification that central support for writing grants for non-tenure line faculty is for those faculty who have an expectation, as part of their hire, to develop a research program
Clarification of expected compensation obligations/fractional FTE for Instructors/Lecturers on DC payroll
3/1/19 LP Henderson Inclusion of PI eligibility reference in Post-FRO/active emeritus appendix;
Update on policy language in Post-FRO/active emeritus appendix
3/29/19 LP Henderson Updated dashboard information; Appendix 2 Removed Appendix 10 (NFA-will be own policy)
04/04/19 LP Henderson Harmonization of expectations for appointment in the Clinical Faculty Line following the latest faculty approved revisions. Some of the prior language had not been updated and was inconsistent.
05/17-31/19 LP Henderson Restructuring and reorganization of information (substantive changes in terms of format not content) with migration to WordPress online format. All subsequent edits captured through WordPress platform.