{"id":51,"date":"2026-05-04T19:26:57","date_gmt":"2026-05-04T19:26:57","guid":{"rendered":"https:\/\/geiselmed.dartmouth.edu\/student-gov\/?page_id=51"},"modified":"2026-05-05T17:36:21","modified_gmt":"2026-05-05T17:36:21","slug":"documents","status":"publish","type":"page","link":"https:\/\/geiselmed.dartmouth.edu\/student-gov\/documents\/","title":{"rendered":"Event Funding and Reimbursement Requests"},"content":{"rendered":"<section class=\"sg-reimb\" aria-labelledby=\"reimb-title\"><!-- Banner (inline styles so it works without extra CSS) --><\/p>\n<div style=\"background: #f5f7f6;border-left: 4px solid #00693e;padding: .6rem 1rem;margin: .6rem 0 1rem;border-radius: 2px\">To access the forms below, you must be logged in to your Dartmouth Google account.<\/div>\n<p>Questions about event or purchase reimbursement? Follow the steps below.<\/p>\n<ol class=\"steps\">\n<li>\n<h3>BEFORE your event: Apply for funding<\/h3>\n<ol>\n<li>Wellness-related event? See if your request qualifies for the Joseph O\u2019Donnell Fund and<br \/>\n<a href=\"https:\/\/dartmouth.co1.qualtrics.com\/jfe\/form\/SV_2rR35fgW8RAbFLU\">apply here<\/a>.<\/p>\n<p>The Joseph O\u2019Donnell, MD \u201971 Fund supports Geisel student projects promoting wellness, compassion, and service. It is jointly managed by Geisel Student Affairs and Geisel Student Government.<\/p>\n<p>Resource:<br \/>\n<a href=\"https:\/\/geiselmed.dartmouth.edu\/student-gov\/wp-content\/uploads\/sites\/87\/2024\/09\/Joe-Fund-Decision-Tree-Sept-24.pdf\">Guide to Applying for Joe O\u2019Donnell Funding (PDF)<\/a>.<br \/>\nQuestions? Contact the Chairs of Wellness (Steph Lebby and Tina Fernandez Rodriguez).<\/li>\n<li>Community service-related event? See if your request qualifies for the Fran Field Fund and<br \/>\n<a href=\"https:\/\/dartmouth.co1.qualtrics.com\/jfe\/form\/SV_diMTryeNFuoAO90\">apply here<\/a>.<\/p>\n<p>The Fran Field Fund supports community service projects in the Upper Valley (e.g., materials for school lessons, art supplies for wellness activities). Internal costs (food for members, gas reimbursements, etc.) should use the Discretionary Fund instead. Managed by the Office of Medical Education. Questions? Contact the Chairs of Service (Nihan Ercanli and Sonya Shah).<\/li>\n<li>Conference funding?<br \/>\n<a href=\"https:\/\/geiselmed.dartmouth.edu\/students\/conference-funding-reimbursement\/\">Apply here via the Office of Student Life<\/a>.<br \/>\nIndividual students and groups may apply through the Office of Medical Student Research.<\/li>\n<li>None of the above apply? The Student Government Discretionary Fund supports student projects and activities\u2014apply<br \/>\n<a href=\"https:\/\/docs.google.com\/forms\/d\/e\/1FAIpQLSfKceEtPQUVzfBMyKDUNOxkavuqStEhTPyG-oUhNi7jQ_teOQ\/viewform?usp=header\">here<\/a>.<br \/>\nManaged by Geisel Student Government. Questions? Contact the President (Alex Walkon) or Treasurer (Dain Shirmer).<\/p>\n<ul>\n<li>For all Co-Curricular\/Interest Group and Discretionary Fund spending, approval must be given by the Treasurer and\/or President.<\/li>\n<li>Reimbursements from the SG Discretionary Fund are limited to $500\/year per student group and $500 max per event.<\/li>\n<li>After preliminary approval, funding for food requires emailing<br \/>\n<a href=\"mailto:dainius.l.shirmer.med@dartmouth.edu\">dainius.l.shirmer.med@dartmouth.edu<\/a><br \/>\na copy of Google Form RSVP responses (with student names) at least 24 hours before the event.<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<\/li>\n<li value=\"2\">\n<h3>AFTER your event: Submit reimbursement requests<\/h3>\n<ol>\n<li>Complete <a href=\"https:\/\/forms.gle\/2dsvUUZvdMQxh1AUA\">this form<\/a> to confirm the expense was incurred.<br \/>\nStudent Affairs will not approve any reimbursements until the Executive Board has approved.<br \/>\nIf you used the PCARD, no further action is required after this form.<\/li>\n<li>If you used a personal payment method, also complete an OnBase reimbursement form to receive reimbursement from Geisel Finance. Follow the instructions below.\n<ol>\n<li>Go to <a href=\"https:\/\/onbase.dartmouth.edu\/app\/FCAssets\/assets\/pages\/FIN_INITIAL.html\">this link<\/a>.<\/li>\n<li>\u201cWho are you paying\u201d \u2014 select <strong>Dartmouth Student<\/strong>.<\/li>\n<li>\u201cWhat type of payment\u201d \u2014 select <strong>Travel\/Business expense<\/strong>.<\/li>\n<li>\u201cFinance Center\u201d \u2014 select <strong>Dartmouth Finance Car<\/strong>.<\/li>\n<li>\u201cInvoice Date\u201d \u2014 select the date on your receipt.<\/li>\n<li>\u201cLegal Payee Name\u201d \u2014 <em>Last name, First name, Middle initial<\/em>.\n<ul>\n<li>If your name doesn\u2019t appear, type it as above, check \u201cNew Payee\/Address,\u201d and fill in your address.<\/li>\n<li>You may see multiple entries (Norwich, Hinman box, etc.). Choose your desired mailing address.<\/li>\n<\/ul>\n<\/li>\n<li>\u201cBusiness Purpose\u201d \u2014 brief description of the reimbursement and associated event.<\/li>\n<li>\u201cPayment Amount\u201d \u2014 enter the reimbursement amount.<\/li>\n<li>\u201cI have expenses to report that are for (select all that apply)\u201d \u2014 choose <strong>Non-Travel<\/strong>.<\/li>\n<li>\u201cChart Type\u201d \u2014 use the GL string below based on the fund you applied to.<\/li>\n<\/ol>\n<figure><figcaption class=\"sr-only\">GL strings by fund<\/figcaption><table>\n<thead>\n<tr>\n<th scope=\"col\">Fund<\/th>\n<th scope=\"col\">GL String<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<th scope=\"row\">Discretionary Fund \/ General Student Government<\/th>\n<td><code>30.207.283012.740150.0000<\/code><\/td>\n<\/tr>\n<tr>\n<th scope=\"row\">Joe O\u2019Donnell Fund<\/th>\n<td><code>30.207.768569.740000.0000<\/code><\/td>\n<\/tr>\n<tr>\n<th scope=\"row\">Fran Field Fund<\/th>\n<td><code>30.207.761563.111550.0000<\/code><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/figure>\n<p><strong>Natural Class codes:<\/strong> Alcohol <code>8202<\/code>, Food\/Non-alcoholic drinks <code>8151<\/code>, Supplies <code>7511<\/code>.<\/p>\n<ul>\n<li>Add all receipts required for reimbursement.<\/li>\n<li>For <strong>Approver<\/strong>, add the correct staff member (Last name first):\n<ol>\n<li>Discretionary funding \u2014 <strong>Buzzell, Courtney<\/strong> (As of 10\/20\/25)<\/li>\n<li>Fran Field Fund \u2014 <strong>Eastman, Terri<\/strong><\/li>\n<li>JOD Fund \u2014 <strong>Adams, Kate<\/strong><\/li>\n<\/ol>\n<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<h3>Helpful Guides<\/h3>\n<ul>\n<li><a href=\"https:\/\/geiselmed.dartmouth.edu\/student-gov\/wp-content\/uploads\/sites\/87\/2023\/11\/Submitting-Student-Reimbursements-.pdf\">Guide to Submitting Student Reimbursements (PDF)<\/a><\/li>\n<li><a href=\"https:\/\/geiselmed.dartmouth.edu\/student-gov\/wp-content\/uploads\/sites\/87\/2024\/09\/Example-Reimbursement-Submission-24-25.pdf\">Example Reimbursement Submission (PDF)<\/a><\/li>\n<li><a href=\"https:\/\/geiselmed.dartmouth.edu\/student-gov\/wp-content\/uploads\/sites\/87\/2023\/11\/Reimbursment-screen-at-a-glance.pdf\">Reimbursement Screen at a Glance (PDF)<\/a><\/li>\n<\/ul>\n<\/section>\n","protected":false},"excerpt":{"rendered":"<p>To access the forms below, you must be logged in to your Dartmouth Google account. Questions about event or purchase reimbursement? Follow the steps below. BEFORE your event: Apply for funding Wellness-related event? See if your request qualifies for the Joseph O\u2019Donnell Fund and apply here. The Joseph O\u2019Donnell, MD [\u2026] <\/p>\n<div class=\"clear\"><\/div>\n<p><a class=\"more_link clearfix\" href=\"https:\/\/geiselmed.dartmouth.edu\/student-gov\/documents\/\" rel=\"nofollow\">Read More<\/a><\/p>\n","protected":false},"author":2,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-51","page","type-page","status-publish","hentry","author-2"],"jetpack_shortlink":"https:\/\/wp.me\/PdeLbv-P","jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/geiselmed.dartmouth.edu\/student-gov\/wp-json\/wp\/v2\/pages\/51","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/geiselmed.dartmouth.edu\/student-gov\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/geiselmed.dartmouth.edu\/student-gov\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/geiselmed.dartmouth.edu\/student-gov\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/geiselmed.dartmouth.edu\/student-gov\/wp-json\/wp\/v2\/comments?post=51"}],"version-history":[{"count":103,"href":"https:\/\/geiselmed.dartmouth.edu\/student-gov\/wp-json\/wp\/v2\/pages\/51\/revisions"}],"predecessor-version":[{"id":2022,"href":"https:\/\/geiselmed.dartmouth.edu\/student-gov\/wp-json\/wp\/v2\/pages\/51\/revisions\/2022"}],"wp:attachment":[{"href":"https:\/\/geiselmed.dartmouth.edu\/student-gov\/wp-json\/wp\/v2\/media?parent=51"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}