Subappendix B: Checklist for Geisel or New Faculty Member Being Considered for Appointment/Promotion to Professor through the APT Committee

This document should be used in conjunction with documents entitled, “Academic Appointments, Promotions and Titles at Geisel School of Medicine at Dartmouth” and “APT Guidelines and Structure.”

All documents will be uploaded to a restricted site. Only one copy of each is therefore required.

Candidate’s Name:___________________

 Ballot Box on Microsoft Windows 10 Chair’s Letter (to Dean):

  • Original must be on letterhead and signed. An electronic version is acceptable, but the signature should not be electronic, copied or stamped (i.e., a scan of the original letter should be submitted).
  • The first paragraph should indicate the Faculty Line (Tenure-track/Tenure, AMS, or Non-tenure) and track (e.g., Investigator-Scholar), if the promotion is being considered with tenure (Tenure-track/Tenure Faculty Line, DC paymaster only), and the fractional FTE committed to each relevant activity (teaching, research, service, administration).
    • Secondary Chair letter, necessary only if there is a joint appointment.
    • Section Chief and Tertiary Chair letters, when applicable (optional).

Ballot Box on Microsoft Windows 10 Curriculum Vitae (CV):

  • Must be in the Geisel format, current and dated.

Ballot Box on Microsoft Windows 10 Career Overview:

  • This is part of the CV. It must be written by the candidate.

Ballot Box on Microsoft Windows 10 Extramural Support:

  • This is part of the CV.
    • For grants, list past awards, current awards and pending proposals, with the information requested. Do not provide information on unsuccessful proposals.
    • If no information is provided in CV, it will be assumed that there is no research support.

Ballot Box on Microsoft Windows 10 Publications:

  • Provide a list of weblinks to 3-5 publications that the candidate designates as their most significant

Ballot Box on Microsoft Windows 10 Minimum of Seven (7) Letters from Outside Reviewers: Departments must provide a list of the external reviewers identified as “Chosen by Chair” and “Chosen by Candidate.” List needs to identify name, institution and rank of reviewer (vide infra).

  • The letters must be on letterhead, dated, with original signature and indicating the rank of the reviewer.
  • Unless otherwise approved, letters must be within 1 year of date of APT review.
  • Reviewer must be of the same or higher rank as the candidate’s proposed rank (Professor or equivalent). Must not be a modified title.
  • Letters cannot be from individuals who have a conflict of interest with the candidate (e.g., close relative, business partner, etc.).
  • At least half of all letters on both the Chair's and on the candidate's lists must be free from other conflicts (e.g., publishing with candidate) as described in Appendix 5.
  • Of the required minimum of seven outside letters, four must come from individuals selected by the Chair.  If individual is on the candidate's list, that person cannot also be on the Chair's list.
  • More than seven letters may be solicited; departments may indicate which letters meet the requirements above (i.e., majority from Chair/at least half free from conflict), however all letters (even if there are more than seven) must be submitted with portfolio.

Ballot Box on Microsoft Windows 10 Lists of Outside Reviewers:

  • For Reviewers selected by the Chair, provide a single page that indicates
    • Reviewers’ names, ranks, institutional affiliations, and contact information.
  • For Reviewers selected by the Candidate, provide a single page that indicates
    • Reviewers’ names, ranks, institutional affiliations, and contact information.

Ballot Box on Microsoft Windows 10 Two (2) Letters from Peers:

  • Letters should be from current peers (i.e., at the same institution where the candidate holds a position; or for recent senior recruits, their immediately prior institution) and from individuals of comparable or higher rank.

Ballot Box on Microsoft Windows 10 *Narrative Evaluations from Learners (Students, Fellows, Residents):

  • Request at least 10 evaluations.

Ballot Box on Microsoft Windows 10 *Formal Teaching Evaluations:

  • Reviews and quantitative metrics for all formal (i.e., not individual mentoring) UME, GME, associate providers and graduate student teaching, and undergraduate teaching when applicable. Do not include information on faculty members other than candidate. Dean's office recognizes not all courses provide formal metrics:  All available metrics need to be included.

Ballot Box on Microsoft Windows 10 Completed DAB form:

  • The Dean's Office will upload the appropriate DAB form to SharePoint.

 

*Note: Some faculty members in the Non-tenure Faculty Line or the Investigator-Scholar Track of the AMS Faculty Line may not have interactions with students. These requirements are optional for those who do not have these responsibilities.