Dartmouth College is closely monitoring the COVID-19 coronavirus pandemic. Dartmouth has formed a high-level task force to plan for and manage possible disruptions related to the COVID-19 coronavirus outbreak, monitor federal and state recommendations, implement guidance, and communicate with our community. Dartmouth has also created a website to keep our community informed of the latest developments and guidance from the Task Force, which can be found at Dartmouth.edu/covid19. Questions for Dartmouth's COVID-19 Task Force can be directed to COVIDfirstname.lastname@example.org.
The purpose of this site is to share information and guidance relevant to the Geisel School of Medicine community. If you have any questions, please contact the Dean’s Office (Geisel.Dean's.Office@dartmouth.edu).
Housing: While Dartmouth is asking undergraduate students to vacate on-campus housing during spring break, graduate and professional school housing at North Park and Sachem remain open, and there is no expectation at this time for graduate students or professional school students, to vacate these facilities. Dartmouth has indicated that graduate/professional student Resident Fellows who live in the undergraduate dorms are also able to remain in their housing at this time. These housing policies do not apply to students in off campus housing.
Travel: All Dartmouth students, faculty, and staff are subject to Dartmouth’s travel policies as described on the COVID-19 website (https://news.dartmouth.edu/covid-19/travel). Until further notice, Dartmouth is prohibiting all Dartmouth-sponsored international and domestic travel for all faculty, staff, and students, and strongly discouraging all non-Dartmouth sponsored travel. In accordance with this directive, Geisel has cancelled all Dartmouth-related events that require travel, including, but not limited to spring break enrichment trips, candidate visits for search committees, symposia and invited speaker engagements.
Faculty, staff, and students still traveling internationally or domestically are advised to return home immediately, if possible, or risk being unable to depart. The longer travelers wait to make return travel arrangements the greater the likelihood that they may not be able to travel when they wish to, or that they may be unable to travel at all for an unknown period. Also, please be aware that International SOS may not be able to assist travelers with alternative travel arrangements at this time.
Classes and Meetings: We will adhere to guidelines established by Dartmouth and Dartmouth-Hitchcock with respect to limiting gatherings on both our Hanover and Lebanon (DHMC) campuses (including all classes, meetings and other events). Between now and May 8, all events of 10 or more people should be canceled, postponed, streamed/made virtual, or otherwise modified to bring attendance to fewer than 10 people. This applies to all gatherings organized by Dartmouth or hosted on Dartmouth property.
Organizers of events and gatherings of fewer than 10 people should continue to ensure that there is adequate space (typically one-third of room capacity) to accommodate the event and participants. Participants should practice social distancing. Social distancing means remaining away from settings where people are meeting, avoiding nonessential mass gatherings, and maintaining distance (approximately 6 feet) from others whenever possible. We recommend that those who are holding events include timely reminders about maintaining good hygiene—such as washing hands and avoiding handshakes—and remind individuals with possible symptoms that they should remain at home.
Per Dartmouth guidance, all undergraduate and graduate classes will be conducted by remote learning for the spring term. All pre-clinical undergraduate medical education (UME) courses and residential and hybrid MPH curricula have already converted to a remote format. In response to guidance from the AAMC and LCME, all clinical rotations for MD students have been suspended until further notice. Additionally, we are working with Guarini regarding the conversion of graduate courses to a remote format.
If you do need to host a large meeting, please look into using Zoom to host it online. A standard Zoom meeting can handle up to 300 participants. For more information about Zoom and how to set it up, please visit Dartmouth’s Zoom information page.
DHMC Access: Please be aware of new visitor protocols for Dartmouth-Hitchcock Medical Center (DHMC) and other D-H facilities. D-H has restricted patient visitors, and we encourage Dartmouth employees to limit visitors, where possible. For essential visitors for Dartmouth programs (e.g. on-site vendor maintenance), we should seek to limit person-to-person contact to the extent possible. Also, some entrances at DHMC will be closed and others monitored. Dartmouth employees who work at our DHMC Lebanon campus must have their D-H ID badge to enter the facilities. All individuals who do not normally work at DHMC but have a need on occasion to conduct work-related activities on that campus should arrange to do so remotely. Our expectations are that Dartmouth employees whose normal place of work is at DHMC have a D-H badge. If you do not, please contact the Dean’s Office (Geisel.Dean's.Office@dartmouth.edu). We will work with D-H Safety & Security to ensure that they can provide a badge under these circumstances.
Campus Building Access: To ensure safety and security of the Medical School’s facilities and any remaining personnel in them during the COVID-19 pandemic, our buildings on both the Lebanon and Hanover campuses will be locked at all times and require ID badges or keys to access beginning Wednesday morning. As a reminder, to reduce the risk of contagion on campus and protect vulnerable members of our community, all faculty, staff, and students should be working remotely whenever possible. Please see additional details below regarding access to our campus faculties:
- All exterior doors on Remsen and Vail will be locked and will required an ID badge to access. If you currently have an ID badge and access, nothing will change.
- 1 and 3 Rope Ferry Road will be locked and will require a key to access.
- If you are locked out and require access, please contact Safety & Security, Jon Rader (650-1585) or Dave Harris (650-1713)
Lebanon campus (DHMC):
- A D-H security badge is currently required for all floors in the Williamson Building, Rubin levels 6 and 7, as well as the entrance for the 5th floor of Borwell.
- If you need assistance entering these areas, please contact Sylvie Seguin (Sylvie.Seguin@dartmouth.edu or 603-306-7845)
Research: Dartmouth has decided to pause on-campus research activities to minimize the opportunities for the spread of the novel coronavirus, including through in-person interactions between our researchers (faculty, staff and students) as well as the public. On-campus research at Geisel is defined as all bench and dry lab research activities, including the operation of core facilities and shared resources, occurring on our Hanover, Lebanon and Centerra Office Park campuses. This suspension of on-campus research is currently expected to extend through May 1, 2020, although the evolving nature of the COVID-19 pandemic may require this date be extended further.
This is not a decision to cease all research or scholarship at Dartmouth. However, starting on Monday, March 23, unless an exception has been requested and approved by the Dean’s Office, Geisel faculty, staff, and students will be expected to continue their scholarly work remotely, to the fullest extent possible. Contemplated remote scholarly activities may include, but not be limited to, manuscript preparation and review, preparation of grant proposals, data analysis, and experimental design.
We recognize that there are many questions and challenges that will arise with the decision to pause on-campus research, including some that we will need to work through together as we move forward. A necessary first step will be for all investigators to submit a completed Research Continuity Form to the Dean’s Office at Geisel.Dean's.Office@dartmouth.edu no later than 12PM (noon) on March 19. Questions about this request, or the form should be directed to Wes Benbow (Wesley.A.Benbow@Dartmouth.edu) or Leslie Henderson (Leslie.P.Henderson@Dartmouth.edu). Broader questions or suggestions with respect to the moratorium or Dartmouth College policy should be directed to the COVID-19 Task Force (COVIDemail@example.com).
Workplace Policies: Dartmouth places the highest priority on the health, safety, and well-being of our community, while protecting the continuity of academic programs and essential services. Dartmouth workplace policies, including the protocols for reviewing and approving remote work arrangements, will be updated as circumstances related to the COVID-19 virus change. Faculty and staff should continue to check https://news.dartmouth.edu/covid-19/workplace-policies for updates. Questions may be directed to the Office of Human Resources.
Business Continuity: In order to help minimize disruption to essential service or activities, all departments/divisions should review, update, and test their current continuity plans, including plans for individual laboratory-based research programs. All plans are to be in line with institutional policies and guidance being provided by the Dartmouth’s Corona Virus Task Force found at https://news.dartmouth.edu/covid-19/covid-19-coronavirus-information.
Remote Work: To encourage social distancing, all faculty and staff, even those who are well, are encouraged to work from home if they are able and have the necessary technology to do so, though there is no requirement to do so at this time. Where remote work is feasible, a Temporary Telecommuting Agreement (PDF) should be completed by the employee and their supervisor. Please see Dartmouth’s COVID-19 workplace policies and employee FAQs for more information.
Accommodations for At-Risk Individuals: As the situation regarding this outbreak is rapidly evolving, we recognize that individuals who may have increased risk of COVID-19 infection, or a current or chronic medical condition, may have many questions. Below are some guidelines to help these individuals get answers and/or assistance:
- Students in the UME program who have a disability that includes an elevated level of concern for virus exposure can contact the Geisel Office of Student Accessibility Services (https://geiselmed.dartmouth.edu/ed_programs/ed_services/sas/).
- Students in the MPH program (TDI) who have a disability that includes an elevated level of concern for virus exposure can contact Courtney Theroux (603) 650-1531, firstname.lastname@example.org.
- Individual faculty/staff who have a disability and are employees of Dartmouth College can contact the Office of Institutional Diversity and Equity if they need accommodations (http://www.dartmouth.edu/ide/disabilities/ada_process.html).
- Students in graduate programs for which Guarini is the managing division should contact Guarini (https://graduate.dartmouth.edu/diversity/overview/persons-disabilities).
- Faculty/staff who are employed by partnering hospitals for Geisel should refer to policies of their employing institutions.
Title IX Office: Dartmouth's Title IX Office continues to be available to all members of the community while we pursue our work remotely. Reports can still be made directly to the office via email or phone, and meetings can be held on Zoom. Dartmouth College remains committed to a safe and welcoming environment, even when that environment is virtual. Please go to: https://sexual-respect.dartmouth.edu/ for more details and contact information.
Links & Resources:
- Dartmouth COVID-19 Information
- Dartmouth-Hitchcock COVID-19 information
- Dartmouth-Hitchcock COVID-19 Updates
- Teaching Resources
- Dartmouth's Zoom FAQs
- Dartmouth Business Continuity Planning Information - DRAFT
- Laboratory Ramp-Down Checklist (courtesy MIT)
- Research Continuity Form
- OSP - Guidance from Federal Sponsors on Grant Related Issues
- Latest NIH Research Information
- Latest NIH Public Health Information
- NSF Coronavirus Information and FAQs
- Additional public health information